Excel charts and updating data

05-Jul-2018 22:59 by 9 Comments

Excel charts and updating data - dating industry generates

In the past I would get my graph about 75% done in Excel and then finish it off in my report but this won’t work. Make sure the size of the graph in Excel is the size you will want it to be in the final document. Click on the graph in Excel and click Copy (Ctrl C), then open Word or Power Point and look up in the menu banner for the Paste button. Yeah, at least on my computers while this thinking is happening I get these popup boxes that tell me Excel has crashed. Step 6: Despite the crash, the graphs automatically update. Go to the File tab and look in the lower right for this area called Edit Links to Files Open this up. So the recipient will have to change each one to the recipient’s machine. Step 2: Paste the graph into Word or Power Point using this very special paste method.

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Suggest a topic for his next column at CFO.com’s Spreadsheet Community Center (right) and if your suggestion is chosen, you’ll receive a copy of one of Jelen’s new books.You want to create a chart that shows the last twelve months of data.But how do you create a chart from the latest data in a range that grows, without having to manually update the source data range every month?Press Ctrl-F3 (or go to the Insert menu, choose Names..., then Define) to open the Define Names dialog. In the Refers To box, enter the following formula and click Add. Finally, click OK to close the Define Name dialog box.Instead of typing this long expression, just copy it from this page and paste it into the Refers To box by using Ctrl-V. Note for Excel 2007 users: This technique will fail if your Names begin with the word "Chart". Now select a blank cell somewhere and start the Chart Wizard.Here is an example showing how to construct a dynamic chart to update automatically.

Start with the following sample data in the worksheet named Sheet1: A B C D 1 Month Value A Value B Length 2 Jan-02 4.00 4.45 12 3 Feb-02 5.45 6.00 4 Mar-02 6.83 7.46 5 Apr-02 8.16 8.87 6 May-02 9.46 10.24 7 Jun-02 10.74 11.58 8 Jul-02 12.00 12.90 9 Aug-02 13.24 14.20 10 Sep-02 14.47 15.48 11 Oct-02 15.69 16.74 12 Nov-02 16.90 18.00 13 Dec-02 18.10 19.24 Normally you'd select the data and make a chart using the chart wizard.Mere mortals can replicate this trick easily if they have Excel 2007 or newer.Go to the original chart data and press Ctrl T to define the range as a table.Once you have embedded a chart, be careful not to delete or move the original Excel file.If the location of either the Power Point presentation or the Excel file changes, you may have to embed the chart again in order for it to display correctly.Your department probably is responsible for producing a dozen or so monthly trend charts every month.